Meeting Minutes 6/29/2021

Posted on by Don

AALSIA Board Meeting Minutes 

June 29, 2021 6:00 PM

Attendance:

Don Meskie Bowen Jackson

Kyle Langlois Rob Mele

Ray Cahoon Mary-Lou Ireland

Tish Tanski Brian Birkemose

Adin Ustik

Start time: 6:00PM

End time: 7:35

  1. A member’s paddle board was cut up in error during the beach clean-up due to a mix up on being junk and/or unclaimed. Most board members were unaware of this incident, and it was not a decision made by the board. He (Jack) wants his board replaced and said he felt he was discriminated against and stated he has PTSD and will get a lawyer if he must do that. Don Meskie offered his board, but Jack said he wanted a new board. Tish offered to get quotes, give them to Aiden and he will talk to Jack and try to settle this. 
  2. Decision to find a way to accommodate Theresa’s disability and put her pedal boat on the dock this year with stipulations that will be spelled out in a letter to her. Don Meskie is writing the letter on behalf of the board. Tish will contact an ADA specialist for advice on what the association has to do for accommodations for disabilities. Tish looked into the cost of a roller to transport non-motorized boats and they are around $500.
  3. Clickers are missing and we have had to purchase new ones to get them to the owners who paid. The honor system of taking your clicker on the way out of the annual meeting will not be utilized again. 
  4. The minutes from June 23rd were approved.
  5. We skipped the Treasurer’s report until the next meeting.
  6. Kyle reported that we have 65 members as of today, 23 motorized boats, 45 non-motorized boats, 10 new remotes, 1 wait list and a $30 donation.
  7. The Board agreed that we need to create a different membership form going forward as the current one is confusing.
  8. The AALSIA Handbook is done and on-line.
  9. Board approved up to $700 to pay for D&O Insurance.
  10. Twenty people responded to the survey, and we would like to get more responses before completing the results.
  11. Liz Hawkin was added to the non-motorized boat committee. The committees were listed on the back of the agenda for this meeting.
  12. More signage needs to be put up around the beach. Suggestions to put decals on the buoys and signs on the trees. Aiden will make signs for the trees. We also need better signage for beach events. Sign at the bottom of first street needs to be updated and Don volunteered to do this.
  13. Discussion to put a First Aid Kit in the shed. People steal things out of the shed is left open. A suggestion was made to reach out to the Red Cross for a possible donation of one. No final decision has been made on this topic yet. Looking into options.
  14. Overview of the annual meeting- Meetings need to be restructured so outbursts do not happen during the presentation. Questions and concerns should be brought up at the end. Robert’s Rules will be utilized, and a formal structure of the meeting will be put in place to avoid disruptions that interfere with the agenda.
  15. The gate mechanism has been an issue of late. The Board voted to try leaving the side, walk-in gate open on a trial basis. Discussion on replacing the gate or how to handle gate issues will take place at a later meeting.
  16. Visitor’s placard and Visitor policy was discussed as an idea for how to handle a family member staying for the week or some similar scenario. No decision was made yet and will be talked about more later. 
  17. The social committee will handle setting up the beach party scheduled for July 17th. The Board voted to approve up to $600 to spend on the items needed for this event and we will charge $5 per person and recommend a donation for kids.

Meeting Minutes 6/23/2021

Posted on by Don

AALSIA Board Meeting Minutes 

June 23, 2021 6:00 PM

Attendance:

Don Meskie Bowen Jackson

Kyle Langlois Rob Mele

Ray Cahoon Mary-Lou Ireland

Tish Tanski Brian Birkemose

Adin Ustik

Start time: 7:45PM

End time: 8:08

  1. After the annual meeting took place at 6:30, the new Board met and decided on officers. 
  • President = Done Meskie
  • Vice President = Brian Birkemose
  • Treasurer = Kyle Langlois
  • Secretary = Mary-Lou Ireland
  1. Kyle will be at the Lake on Monday from 6-8 PM for those members who could not make the annual meeting.
  2. Brian will call Todd to fix the fire pits.
  3. Next meeting is Tuesday June 29th at 6:00

Rob is the new member of the Board and his cell is 978-376-6578

Email is Rob.Fish@comcast.net

Meeting Minutes 6/2/21

Posted on by Don

AALSIA Board Meeting Minutes 

June 2, 2021 6:00 PM

Attendance:

Don Meskie Bowen Jackson

Kyle Langlois

Ray Cahoon Mary-Lou Ireland

Tish Tanski Brian Birkemose

Adin Ustik

Start time: 6:00 PM

End time: 8:07

  1. Minutes from May 16, 2021 were accepted with these corrections/clarifications: Sharon Hoover volunteered to head the “clean-up” committee; Don would send the questionnaire- not Tish; There were 2 separate boat committees-motorized and non-motorized.
  2. The budget was presented by Kyle and unanimously accepted as presented. 
  3. A suggestion was made to have officers serve as regular board members for a year or so before becoming an officer.
  4. The Board voted to revise the WIFI question on the questionnaire to state “if financially feasible”. Vote was 7-1. 
  5. Tish will modify the paragraph on kayaks in the E-blast newsletter. The board was fine with her doing that.
  6. Committee Formation will be done after folks fill out the survey.
  7. Insurance Ray will ping the insurance person for an update on the policy.
  8. Remotes: Kyle ordered them.
  9. Legal: Don signed an agreement, and we owe $1000 retainer.
  10. Boats/trailers and docks:  Bowen reported that there are a few (3) spots available on the dock for small boats. The discussion on winter boat storage was tabled for a later meeting. Bowen was going to see if Peter’s boat would fit somewhere…maybe behind Celia.
  11. Bowen raised the issue of a member wanting to share his trailer space with another member who does not use his boat on our lake but would like to store it here. The board voted 4-2 not to allow this based on the rule that you need to use your boat on the lake in order to store it for the winter. 2 people abstained.
  12. Pedal Boat discussion on where to park them when not in use– decision to let the boat committees come up with suggestions.
  13. Tish will reach out to Bruce for his opinion on repairing or replacing the kayak rack.
  14. Speed bump: Suggestion to put in a removable speed bump. It was tabled.
  15. Aiden will reach out to John about getting fill put in around the new pavement.
  16. Basketball hoop: Aiden will investigate getting it fixed or replaced.
  17. Voted unanimously not to open gate for resident having an open house. 
  18. Voted a unanimous “no” to buy the riding lawn mower. We need a ramp to get the one out that we have.
  19. Tent needs a new cover. Motion to reserve $350 for a new one to be purchased later. Unanimous yes.
  20. Date chosen for summer event- Saturday, July 17 with rain date of the 18th.
  21. More beach maintenance is needed. There needs to be a committee in charge of  maintenance. Chose June 26th as a second beach clean-up day. Tish will put up a sign and reach out to Sharon Hoover to see if she wants to organize it.
  22. Beach bonfires are prohibited for now until we can figure out some rules around it. A request was made to bring back one firepit that is not damaged. A few issues mentioned were type of wood being burned and cleaning up after yourself. It will also be discussed at the general meeting.
  23. Beach Party requests: Need to honor the number of guests stated in the original request form.
  24. Plans for the annual meeting: Remotes will be handed in as they come through the gate. Bowen will have most of the boats signed off on prior to the meeting. Ray and Bowen will take care of boats. Don and Mary-Lou will take applications. Brain and Aiden will reprogram the remotes. Tish will take care of the canoe/kayak table. Kyle will collect the money. Remotes are given out at the end of the meeting. 
  25. Old wood: Voted unanimously to get rid of it. Brian will take it away.
  26. Don was hungry so….
  27. Meeting adjourned: 8:07 PM

Meeting Minutes 5/16/21

Posted on by Don

AALSIA Board Meeting Minutes 

May 16, 2021 9:00 AM

Attendance:

Don Meskie Bowen Jackson

Kyle Langlois Janice Freeman

Ray Cahoon Mary-Lou Ireland

Tish Tanski Brian Birkemose

Adin Ustik

Start time: 9:00 AM

End time: 10:50

  1. Minutes from March 28, 2021 were accepted.
  2. Peter and Sharon Hoover came and summarized their experience with their boat not getting a space on the dock. He moved here in 2018 and did not have a boat at the time. He was on the list to get a spot on the dock in 2019 but has not gotten one yet. He said he was at the top of that list and does not understand why others got a spot before him. Bowen informed us that he has a 20’ pontoon boat that needs to be in a certain spot on the dock because of its size. Those spots did not become available yet. Only spots for small boats became available. Peter said he would be happy to put his boat at the end of the dock in the shallow water and push I the boat out if need be because he does that now with his mooring. There are already 2 pontoon boats on the dock now so there is no room for another. The procedure is that people who have moorings get first pick on dock spots when they open up. Someone asked if we could rearrange the boats to accommodate Peter and Sharon’s boat. The Board will discuss it and do everything possible to get Pater a spot but we cannot promise him a spot. The Board agreed to let Bowen figure out the dock space and will support his decision regarding the pontoon boat.
  3. Beach clean-up went really well. Date set to put up the tent and swim ropes May 25th with May 26th as a rain date.
  4. The Board suggested we form sub-committees to help organize events and get regular members involved, not just Board members. Sharon Hoover volunteered to head up a committee according to Tish
  5. The budget was presented and was unanimously accepted.
  6. Entrance paving- Done and looks good. Now need to get some areas filled in with hard packed, sand-like material. Kyle will take care of this and get a quote from John.
  7. Environmental Police was unable to make it to the meeting they requested and scheduled with Don Meskie. We are not reaching out. Waiting to hear from them.
  8. Remotes: The Board reminded Kyle to buy 10 remotes.
  9. The Board decided to meet once a month on Wednesday evenings. The next meeting is June 2 at 6:00. The annual meeting is June 23rd at 6:00 for BOA and 6:30 for members. Then the BOA will meet after the general meeting. Tish will do the new member table and Mary-Lou volunteered to help Bowen with the remotes.
  10. People were reimbursed for the food items bought for beach clean-up day.
  11. Member questionnaire: Tish is going to send out the questionnaire. 
  12. Insurance: Ray said a binder was issued and an application was put in for Directors and Officers Insurance. Insurance will now be roughly $2300 per year for both liability and D&O insurance combined. The D&O is about $1200 and the liability is being reviewed now.
  13. Legal: Tish reported that the lawyer’s fees are $250 per hour. It will take about 1.5 hours to review the by-laws. He requires a $1000 retainer and you get. Back what you do not use. The 1.5 hours does not include questions. Questions are extra. Answers are even more. (just kidding) The Board voted to approved getting a legal review.
  14. Family Beach Day will be discussed at a later date.
  15. Boats/trailers and docks: The Boat Committee will be Bowen, Aiden, Ray for motorized and Tish for non-motorized along with 2 other non-board members. Policies will be discussed at June 2 meeting.
  16. Additional Mooring Row: Voted NO on more boat moorings.
  17. Mooring Brackets: Voted yes to order 2 more brackets.
  18. Petty Cash: Voted to approve using no greater than $200 when needed as petty cash.
  19. Over winter storage: Tabled discussion until June 2 meeting.
  20. Meeting adjourned.